DATA PRIVACY NOTICE

Effective Date: May 2026
Version: 1.0
Document Owner: Data Protection Officer / Compliance Unit
Contact: plantplantito@plantplantforestry.com

1. INTRODUCTION

PlantPlant Forestry Support Services is committed to protecting and respecting your personal data in compliance with Republic Act No. 10173, also known as the Data Privacy Act of 2012, and its Implementing Rules and Regulations.

This Data Privacy Notice explains how we collect, use, store, protect, and process your personal information when you access our website, engage our services, or communicate with us.

2. SCOPE

This Notice applies to all individuals who interact with PlantPlant Forestry Support Services, including:

• Website visitors

• Clients and partners

• Government and institutional stakeholders

• Applicants, interns, and trainees

• Community participants

3. PERSONAL DATA WE COLLECT

We may collect the following types of personal information:

• Full name

• Contact information (email address, phone number)

• Organization or affiliation details

• Address and location information

• Project or service-related information

• Documents submitted through forms (e.g., quotation requests, inquiries)

We only collect data that is necessary for legitimate and declared purposes.

4. PURPOSE OF DATA COLLECTION

Your personal data is collected and processed for the following purposes:

• Responding to inquiries and service requests

• Processing quotations and project coordination

• Managing partnerships and stakeholder engagement

• Improving our services and operational efficiency

• Compliance with legal and regulatory requirements

• Communication regarding updates, projects, and activities

5. LEGAL BASIS FOR PROCESSING

We process personal data based on:

• Consent of the data subject

• Performance of a contract or service request

• Compliance with legal obligations

• Legitimate interests of the organization (environmental, operational, and administrative purposes)

6. DATA STORAGE AND PROTECTION

We implement appropriate organizational, technical, and physical security measures to protect your data against:

• Unauthorized access

• Loss, misuse, or alteration

• Disclosure or destruction

Access to personal data is restricted to authorized personnel only.

7. DATA SHARING AND DISCLOSURE

We do not sell or trade personal data.

Your information may only be shared with:

• Authorized internal personnel

• Partner organizations involved in project implementation

• Government agencies when required by law

• Service providers assisting in operations (under confidentiality obligations)

8. DATA RETENTION

Personal data is retained only for as long as necessary to fulfill the purposes stated in this Notice, or as required by applicable laws and regulations. After this period, data is securely deleted or anonymized.

9. YOUR DATA PRIVACY RIGHTS

Under the Data Privacy Act of 2012, you have the following rights:

• Right to be informed

• Right to access your personal data

• Right to correct inaccurate or outdated data

• Right to object to processing

• Right to data portability

• Right to erasure or blocking of data (where applicable)

To exercise your rights, you may contact us through the details provided below.

10. COOKIES AND WEBSITE USAGE

Our website may use cookies or similar technologies to improve user experience, analyze traffic, and enhance functionality. You may adjust your browser settings to disable cookies if preferred.

11. THIRD-PARTY SERVICES

Our website may use third-party platforms or services (e.g., hosting, analytics, embedded tools). These providers have their own privacy policies, which we encourage you to review.

12. UPDATES TO THIS NOTICE

This Data Privacy Notice may be updated periodically to reflect changes in legal requirements, operational needs, or system improvements. Updates will be posted on this page with the revised effective date.

13. CONTACT INFORMATION

For questions, concerns, or requests regarding your personal data, you may contact:

Data Protection Officer
PlantPlant Forestry Support Services
Email: plantplantito@plantplantforestry.com

14. ACKNOWLEDGEMENT

By using our website and services, you acknowledge that you have read and understood this Data Privacy Notice and consent to the processing of your personal data as described herein.